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Senior Grants and Subcontracts Manager, USAID/Rwanda Modernizing Agric

Published on 01.10.2022


Website :
Industries :
Associative activities
Government services
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Job Ad & Profile Description

Position : Senior Grants and Subcontracts Manager, USAID/Rwanda Modernizing Agric

Project Overview and Role:

The United States Agency for International Development/Rwanda (USAID/Rwanda) intends to award an acquisition activity through a competitive process, subject to availability of funding. The Modernizing Agriculture (ModAg) Activity aims to support increased agriculture productivity and income, access to finance and markets, and access and consumption of nutritious food products in Rwanda, while increasing the resilience of the agriculture and food systems to the changing climate. ModAg will use a facilitative approach to support market actors from the public and private sector to develop Rwanda’s agricultural sector. 

Palladium seeks a Grants and Subcontracts Manager based in Rwanda to manage all the Activity grants and subcontracts operations in the USAID-funded ModAg Activity.  

 Primary Duties and Responsibilities:

  • Responsible for overseeing grants and subcontracts awarded under ModAg and ensuring compliance with USAID requirements 
  • Review and finalize ModAg Grants Under Contract (GUC) Manual and related program documents 
  • In accordance with Palladium’s USAID-approved GUC Manual, develop and execute all aspects of the GUC process, including development of the GUC Manual 
  • Manage grant and subcontracts tracking systems to ensure the timely and compliant execution of all grant agreements 
  • Coordinate grants and subcontract management activities with home office project management unit  
  • Guide and advise grantees/subawardees on the interpretation of grant terms and conditions and client rules and regulations; provide training, guidance, and mentorship to grantee/sub-awardee counterparts 
  • Take initiative and provide creative solutions to complex contractual/compliance problems, working with Palladium team members on project-wide initiatives and issues 
  • Manage the grants/subawards procurement of goods and services including, but not limited to: Draft RFQs, RFPs, and RFAs solicitating concept papers, statements of qualifications, and grant sub-contract award proposals; Manage the selection process during proposal evaluations including evaluation memos and selection justifications; Facilitate negotiations with awardees; Draft, review, and finalize the resulting grant/subaward document 
  • Prepares, organizes, and maintains grant records and files documenting grant award, modification, performance and compliance 
  • Provide contract briefs to document new grant awards, modifications, and administrative changes 
  • Participate in the implementation and monitoring of grants milestones, tracking grants deliverables and monitoring grants delivery against grants budget 
  • Review and process request for payment invoices for milestone(s) achieved and verified 
  • Maintain the grant portfolio database and project grant data on relevant grant database system and Project SharePoint site for all grants mechanisms, ensuring up to date records at all times 
  • Manage the development and presentation of internal and external reporting (for example: Internal grants reviews, grants risk assessments, grants annual reviews, and grants deliverables) 
Required profile for job ad : Senior Grants and Subcontracts Manager, USAID/Rwanda Modernizing Agric

Required Qualifications:

  • Strong experience in international grants management, preferably managing large complex USAID grants  
  • Demonstrated background ensuring compliance on large complex donor funded programs and current knowledge of USAID rules and regulations 
  • Proven track record of working collaboratively with various stakeholders 
  • Strong interpersonal skills to maintain good relations with the relevant partners and counterparts 
  • Well organized, able to work independently, skilled in handling multiple tasks, able to adhere to deadlines 
  • Strong leadership, communication, and interpersonal skills, including ability to develop and communicate a common vision and foster collaboration across an interdisciplinary team 
  • Strong management skills to guide all project human, technical, and financial resources 
  • Strong interpersonal, writing, and oral presentation skills in English and Kinyarwanda 
Job criteria for job ad : Senior Grants and Subcontracts Manager, USAID/Rwanda Modernizing Agric
Job category :
HR, training
Industries :
Associative activities
Social, public and human services
Employment type :
Permanent contract - Fixed-term contract
Region :
Eastern Province - Kigali Province - Northern Province - Southern Province - Western Province
Experience level :
2 to 5 years
Educational level :
Number of Position(s) : 1
Be cautious! Do not send money to a potential employer. Do not pay any money for a potential contract of employment or for pre-employment training.
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