Procurement & Admin Assistant - Kigali

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Published on 11.06.2019


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TALENT SOLUTIONS MANAGEMENT specializes in Human Resources and Recruitment.   read more

Job Ad & Profile Description

Position : Procurement & Admin Assistant - Kigali

We are recruiting a Procurement & Admin Assistant 


  • To co-ordinate purchasing duties in a manner that maximizes savings and benefits available to the Company together with planning and providing key support to all departments.
  • Prepare and maintain purchasing records such as vendor quotes, purchasing requisitions, purchase orders and reports
  • Creating and maintaining effective delivery relationship and partnership with suppliers.
  • Helping Conduct market research to ensure that the company gets the best prices at all the times
  • Ensures proper filling and documentation of procurement documents
  • Contacting suppliers to schedule deliveries or to discuss shortages or missed deliveries.
  • Ensure continuous supply of inventories whilst minimizing inventory costs
  • Foster savings by using the procurement levers such as standardization, optimization, consolidation and outsourcing
  • Provide weekly updates on all imports and use this to ensure delivery time frames for all products from all suppliers are within acceptable parameters
  • Process the required imports documentation i.e. LPOs, Local Permits, etc.,
  • Understanding and keeping up with new trends and regulations of Rwandan Government Authorities
  • Liaise closely with the clearing agents and facilitate payment of RRA etc.,
  • Monitor forecasts and quotas to identify changes that may affect the production process
  • Keep track of all incoming goods, machinery, spare parts & associate shipments and ensure arrival of all goods within specified timeframes.
  • Maintain a Suppliers/Vendors’ database and relationship management
  • Work in partnership with other user departments Procurement (Head Office), Warehouse, Operations, marketing etc.,
  • Any other duties Assigned

Administrative Roles:

  • HR support -Work permits and other immigration issues
  • Staff onboarding and document management
  • Managing clerical or other administrative requirements
  • Organizing, arranging and coordinating meetings
  • Ensuring that statutory processes are tracked and updated for the branch level, e.g. food handler’s certificates, work permits, fire marshal and first aid certificates, etc.
Required profile for job ad : Procurement & Admin Assistant - Kigali
  • Bachelor’s degree, preferably in business, supply chain, procurement or an equivalent field.
  • Advanced Excel skills
  • ERP, MC Knowledge
  • Member of KISM
  • 2 years’ Experience in a fast paced FMCG environment
  • Experience in Procurement exposure in the Hosiptality industry

Core Competences:

  • Sourcing
  • Negotiation
  • Inventory Management
  • Organization and planning skills

Thank you for applying before the closing Date 21st June, 2019

Job criteria for job ad : Procurement & Admin Assistant - Kigali
Job category:
Tourism, hotel business and catering
Hotel business, catering
Services other
Employment type:
Permanent contract
Region :
Kigali Province
City :Kigali
Experience level:
2 to 5 years
Educational level :
Number of Position(s):1

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