Procurement & Admin Assistant - Kigali

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Published on 29.05.2019

Company

Website: http://www.javahouseafrica.com
Industries: Not available
Job ads:See our Job Ads
JAVA HOUSE, colloquially known as Java is an East African coffee house and restaurant chain based in Rwanda, Kenya and Uganda. It was founded in... read more

Job Ad & Profile Description

Position : Procurement & Admin Assistant - Kigali

We are recruiting a Procurement & Admin Assistant.

Procurement roles:

  • Prepare and maintain purchasing records such as vendor quotes, purchasing requisitions, purchase orders and reports
  • Creating and maintaining effective delivery relationship and partnership with suppliers.
  • Helping Conduct market research to ensure that the company gets the best prices at all the times
  • Ensures proper filling and documentation of procurement documents
  • Contacting suppliers to schedule deliveries or to discuss shortages or missed deliveries.
  • Ensure continuous supply of inventories whilst minimizing inventory costs
  • Foster savings by using the procurement levers such as standardization, optimization, consolidation and outsourcing
  • Provide weekly updates on all imports and use this to ensure delivery time frames for all products from all suppliers are within acceptable parameters
  • Process the required imports documentation i.e. LPOs, Local Permits, etc
  • Understanding and keeping up with new trends and regulations of Rwandan Government Authorities
  • Liaise  closely  with the clearing agents and facilitate payment of RRA etc
  • Monitor forecasts and quotas to identify changes that may affect the production process
  • Keep track of all incoming goods, machinery, spare parts & associate shipments and ensure arrival of all goods within specified timeframes.
  • Maintain a Suppliers/Vendors’ database and relationship management
  • Work in partnership with other user departments  Procurement (Head Office), Warehouse, Operations, marketing etc
  • Any other duty Assigned

Administration roles:

  • HR support-Work permits and other immigration issues
  • Staff onboarding and document management
  • Managing clerical or other administrative requirements
  • Organizing, arranging and coordinating meetings
  • Ensuring that statutory processes are tracked and updated for the branch level, e.g. food handler’s certificates, work permits, fire marshal and first aid certificates, etc.
Required profile for job ad : Procurement & Admin Assistant - Kigali
  • Bachelor’s degree, preferably in business, supply chain, procurement or an equivalent field.
  • Advanced Excel skills
  • ERP, MC Knowledge
  • 2 years’ Experience in a fast paced  FMCG environment
  • Procurement exposure in the Hospitality  Industry
Job criteria for job ad : Procurement & Admin Assistant - Kigali
Job category:
HR, training
Purchases
Industries:
Services other
Employment type:
Permanent contract
Region :
Kigali Province
City :Kigali
Experience level:
Less than 2 years
Educational level :
Bachelor
Number of Position(s):1

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