Procurement & Admin Assistant - Kigali

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Published on 29.05.2019


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Job Ad & Profile Description

Position : Procurement & Admin Assistant - Kigali

We are recruiting a Procurement & Admin Assistant.

Procurement roles:

  • Prepare and maintain purchasing records such as vendor quotes, purchasing requisitions, purchase orders and reports
  • Creating and maintaining effective delivery relationship and partnership with suppliers.
  • Helping Conduct market research to ensure that the company gets the best prices at all the times
  • Ensures proper filling and documentation of procurement documents
  • Contacting suppliers to schedule deliveries or to discuss shortages or missed deliveries.
  • Ensure continuous supply of inventories whilst minimizing inventory costs
  • Foster savings by using the procurement levers such as standardization, optimization, consolidation and outsourcing
  • Provide weekly updates on all imports and use this to ensure delivery time frames for all products from all suppliers are within acceptable parameters
  • Process the required imports documentation i.e. LPOs, Local Permits, etc
  • Understanding and keeping up with new trends and regulations of Rwandan Government Authorities
  • Liaise  closely  with the clearing agents and facilitate payment of RRA etc
  • Monitor forecasts and quotas to identify changes that may affect the production process
  • Keep track of all incoming goods, machinery, spare parts & associate shipments and ensure arrival of all goods within specified timeframes.
  • Maintain a Suppliers/Vendors’ database and relationship management
  • Work in partnership with other user departments  Procurement (Head Office), Warehouse, Operations, marketing etc
  • Any other duty Assigned

Administration roles:

  • HR support-Work permits and other immigration issues
  • Staff onboarding and document management
  • Managing clerical or other administrative requirements
  • Organizing, arranging and coordinating meetings
  • Ensuring that statutory processes are tracked and updated for the branch level, e.g. food handler’s certificates, work permits, fire marshal and first aid certificates, etc.
Required profile for job ad : Procurement & Admin Assistant - Kigali
  • Bachelor’s degree, preferably in business, supply chain, procurement or an equivalent field.
  • Advanced Excel skills
  • ERP, MC Knowledge
  • 2 years’ Experience in a fast paced  FMCG environment
  • Procurement exposure in the Hospitality  Industry
Job criteria for job ad : Procurement & Admin Assistant - Kigali
Job category:
HR, training
Services other
Employment type:
Permanent contract
Region :
Kigali Province
City :Kigali
Experience level:
Less than 2 years
Educational level :
Number of Position(s):1

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