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National Convening Partner in Rwanda

Published on 14.01.2023


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J.E. Austin Associates, Inc. (JAA) was founded in 1986 for the purpose of assisting businesses, governments, non-profit organizations, educational... read more

Job Ad & Profile Description

Position : National Convening Partner in Rwanda

J.E. Austin Associates, Inc. (JAA). (“the Contractor”) acting on behalf of the United States Agency for International Development (USAID) as implementer of the USAID Bicycles for Growth (BFG) Project,  is soliciting offers from qualified, legally registered Rwandan for-profit and non-profit organizations of all types, and non-governmental organizations (NGOs), to submit proposals to provide services as the National Convening Partner in Rwanda.

This Request for Proposals (RFP) consists of the following sections:

  • Section 1 – Funding Opportunity Description, Scope of Work
  • Section 2 – Detailed Instructions
  • Section 3 – Proposal Submission and Preparation Information
  • Section 4 – Evaluation and Award Information
  • Section 5 – Administration Information
  • Section 6 – Annexes

JAA is soliciting proposals from qualified offerors to provide the services described in “Section 1 – Funding Opportunity Description, Scope of Work” of this request for proposals (RFP). The successful bidder will be responsible for ensuring achievement of specified deliverables.

The Offeror may NOT subcontract or enter into joint ventures or other agreements with other organizations under any resultant subcontract without prior JAA approval. Should there be a need for the Offeror to subcontract to another organization, the Offeror must perform a substantial portion of the activities (including program management and operations, and delivery of required services).

The Offeror may not submit more than one proposal per RFP. The Offeror may not be a partner in another proposal on the same RFP. The Offeror and its partner(s), if any, must satisfy the eligibility criteria as per Section 2.1.

Subcontract Award: JAA intends to award one time and materials subcontract up to the amount of USD $10,000, to be allocated over an estimated seven months. The anticipated period of performance of the subcontract is expected to start from on or about December 12th , 2022. All tasks should be completed by June 11th, 2023 (the end of BFG’s Assessment Phase). Under a time and materials subcontract, payments will be made based on approved expenditures.

Each quarter, the subcontractor and JAA will agree on a work plan and budget for activities needed to be undertaken by the subcontractor. Thus, the budget submitted for this proposal may be modified based on BFG project needs and success of activities. The Cost Proposal  (section 3.1c below) will provide costs for line items such as daily rates for the subcontractor’s staff and consultants that will be used during the term of the subcontract.

JAA will select the offer that presents best value based on the evaluation criteria stated in this RFP. This RFP in no way obligates JAA, the BFG Project, or USAID to execute a subcontract, nor does it commit JAA, the BFG Project, or USAID to pay any cost incurred in the preparation and submission of proposals.

Required profile for job ad : National Convening Partner in Rwanda
  1. Evaluation Criteria
  • Proposals will be evaluated in accordance with the criteria set forth below. The criteria have been tailored to the requirements of this RFP. Proposals should note that these criteria serve to: (a) identify the significant matters which Offerors should address in their proposals; and (b) set the standard against which all proposals will be evaluated.
  • To the extent necessary, JAA may request clarification and supplemental materials from Offerors whose proposals have a reasonable chance of being selected for a subcontract. The entry into discussion is to be viewed as part of the evaluation process and shall not be deemed as indicative of a decision or commitment upon the part of JAA to contract the selected Offeror with whom discussions are being held.
  • The Evaluation Committee will evaluate all proposals on responsiveness to RFP requirements, quality, and cost. If an Offeror's proposal fails to fulfill requirements of the RFP in any respect, contains an irregularity, or contains a deviation from the requirement, it will be considered non-responsive and may be rejected.
  • Proposals will be evaluated by the Evaluation Committee on the basis of 100 possible points.

The weighting of various sections will be as follows:

                                                                    Maximum Points (100 Total)

  • Technical Approach20
  • Management, Personnel, and Staffing Plan25
  • Organizational Capabilities, Experience, and Past Performance35
  • Cost proposal                                                                        
  • Total Possible Points100

Technical Approach (20 points):

  • The extent to which the proposal demonstrates an understanding of the Scope of Work and
  • the degree to which the methodology and implementation approach is technically sound, feasible, and is informed by, and adaptive to, the local context, and the extent to which the proposal outlines the required information in Section 3.1 of this RFP.

Management, Personnel, and Staffing Plan (25 points)

  • The extent to which the proposed management approach and staffing plan are clear, feasible, efficient, and convincingly demonstrate the Offeror’s ability to successfully implement the proposed approach to achieve the SOW, and the extent to which the staffing plan and the Key Personnel meet the requirements outlined in the SOW and in Section 3.1 of this RFP.

Corporate Capabilities, Experience, and Past Performance (35 points)

  • Offeror’s experience and capabilities in undertaking similar activities, including references and certifications (if relevant).

Cost proposal (20 points):

  • Cost effectiveness, including resources provided for the proposed cost. Cost realism including whether the price offered is within the cost range that JAA should realistically expect to pay for the proposed effort. Consistency of the proposed costs with the technical approach.  Is the proposed budget realistic, well-thought out, and in line with the proposed activities? Are the proposed costs reasonable, allowable, and allocable to the award?
  • The selection of the Offeror for award will be made by the JAA/USAID BFG Evaluation Committee based on the evaluation criteria above.

Award process

  • The Successful Offeror will receive written notice from the Subcontracts Manager informing the Offeror that JAA either intends to award a subcontract to the Offeror solely on the basis of the original bids received, or that JAA intends to engage the Offeror in further negotiations with respect to a potential award prior to awarding a subcontract, during which details of the subcontract will be discussed including a review of budget and work plans proposed by the Offeror. Negotiations conducted after the receipt of a bid do not constitute an obligation on the part of JAA to award a subcontract.
  • Following the negotiation process, the Bicycles for Growth Project will request written approval from USAID prior to executing the subcontract, if required under the terms of the prime contract. Any resultant subcontract will be subject to the applicable terms and conditions of the Prime Contract for the USAID BFG project.

Submission and deadline of proposals: Offerors are responsible for ensuring that their signed technical and cost proposals are received in accordance with the instructions stated in this RFP and received no later than the closing time and date. JAA cannot guarantee that late offers will be considered. Offerors must submit their offers electronically via e-mail to Ms. Kylie Grow, Project Manager. Offers must be received by November 29th, 2022, no later than 5:00 PM (17:00) CAT.

Please include “Submission–[Offeror/Entity Name]–USAID BFG RFP 2022-09-2” in the e-mail subject line.

Validity Period: Offerors’ proposals must remain valid for 90 calendar days after the proposal submission deadline.

Written Questions and Clarifications: Upon receipt of this RFP, Offerors should carefully review the entire document. All firms interested in responding to this RFP should submit any questions/requests for clarifications, in writing via email by November 16th, 2022, at 5:00 PM (17:00) CAT. No questions will be accepted after this date and time. Please include “Questions–[Offeror/Entity Name]–USAID BFG  RFP 2022-09-2” in the e-mail subject line. Answers to questions and clarifications will be sent by November 23th, 2022 to all who provide questions and/or a return email address. Answers to questions will also be posted on the websites where the RFP was publicly posted.

Organizations invited by JAA / the BFG Project to submit proposals for the services described in this RFP are under no obligation to do so. Offerors will not be reimbursed for any costs incurred in connection with the preparation and submission of their bids.


Job criteria for job ad : National Convening Partner in Rwanda
Job category :
R&D, project management
Industries :
Advice, audit, accounting
Associative activities
Research and development
Services other
Transport, logistics, postal services
Employment type :
Fixed-term contract
Region :
Eastern Province - Kigali Province - Northern Province - Southern Province - Western Province - International
City : Kigali
Experience level :
2 to 5 years
Educational level :
Spoken language :
Number of Position(s) : 6
Be cautious! Do not send money to a potential employer. Do not pay any money for a potential contract of employment or for pre-employment training.
Please report any irregularities by using the candidate contact form and selecting the subject "Report a job ad".

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